Without PMPeople, project knowledge is lost—critical insights, risk responses, and lessons learned fade as teams move on. Final reviews rarely capture everything, leaving organizations without a structured way to leverage past experiences.
With PMPeople, project management is fully digitized. Teams log key events in real-time, improving transparency and decision-making. AI-driven insights help predict risks, estimate timelines, and optimize resource allocation. Stakeholders stay engaged with seamless communication and feedback tools.
By training AI with an organization’s project data, PMPeople ensures smarter decision-making, transforming project management into a continuous learning and improvement process. ?
Without PMPeople, Project Management is just Bureaucracy:
- Project managers are primarily involved in producing spreadsheets, documents and presentations.
- Managers don’t have time to read through all this avalanche of documentation and can only pay attention to what is in crisis.
- The result is that projects are managed through meetings, which often steal valuable time from team members who should be working on the project.
Without PMPeople, Business Results are Achieved:
- Project managers can register management events as they occur, prepare status reports in minutes, and share past reports so everyone can see how the project situation has evolved over time.
- They can anticipate problems and avoid or mitigate them before it is too late, taking preventive or corrective actions to meet project management objectives and deliver value.
- Managers can make informed decisions and ensure that these are effective.
- Stakeholders can follow relevant events from their mobile and request changes or send feedback to the project management team.
Without PMPeople, No One is Accountable:
- Project Managers start by following all the procedures and preparing all the required reports in the first review meetings.
- However, as the project progresses and becomes more complicated, they must make a decision: continue producing all this bureaucratic burden or help the team solve the problems? Project professionals usually choose the second option.
- When the project ends, it is easy to determine whether it has been a success or a failure. Everyone knows how to compare the committed time with the final deadline, the actual cost with the initial budget and, most importantly, evaluate whether the project achieved the business objectives and delivered the expected value when it was approved.
- Unfortunately, projects are often problematic and, in most cases, end badly. It is at this point that business executives demand accountability from the Project Manager, when there is no remedy.
- The Project Manager considers this demand to be unfair: have they not seen how he worked day after day with the team, helping out as one more?
- Project Managers find it is unfair to be blamed for project failure, since they have worked day after day helping out the project team.
With PMPeople, Top Managers Trust Project Managers:
- Accountability becomes a regular habit: Project managers produce status reports in minutes, copying the previous one and modifying only the parts that have changed. They can also update the significant management facts in real time.
- Managers can see this information from their mobile.
- Status reviews are effective and short because they focus on the preventive or corrective actions necessary for the project to meet objectives and deliver value.
- Project professionals feel that they are not alone: they do their job of measuring performance and proposing solutions, and managers continually help them decide and implement the appropriate actions.
Without PMPeople, Projects Knowledge is Lost:
- Unfortunately, most of the learnings, problem-solving methods, good management decisions, responses to risks, corrective actions, and information about project performance—all that knowledge generated over the months of a project—are not leveraged in subsequent projects because the information is not digitized.
- At best, a final meeting is held to compile lessons learned, or close the risk register, but by then we no longer remember all the details and people are focused on their next project. Obviously, they are no longer motivated by the project that has just ended.
With PMPeople, Project Management is Digitized:
- Management information is available from any connected device. Executives no longer have the excuse that they were “not informed.”
- The management team can record relevant events as they occur, keeping a kind of “logbook” of the project up to date.
- The management team has the habit of writing in the stakeholder register, in the risk register, incidents, assumptions, lessons learned. The habit of writing about project management leads to reflecting on performance, anticipating problems, clarifying requirements, etc.
- Stakeholders are easily engaged: they can request changes and send comments or feedback on those projects they follow.
- Applying artificial intelligence to professional project management should go beyond automating office tasks. The Project Manager should be able to “talk” to an AI that knows how to answer how long this activity should take, what risks should be communicated to the steering committee, what cost overruns or delays the project will have if we continue like this, what can be done to improve overall performance, who is the best person for this task, etc. The PMO should be able to “talk” to this AI to know which project it should focus on, which initiative should be prioritized, what the relative value of one project is compared to another, which Project Manager is suitable to manage a new project, etc. This level of sophistication can only be achieved if we train the AI model with the organization’s own project management data, which is impossible without a good dataset containing the management information of the executed projects, conveniently digitized.