The Project Management Office must focus on outcomes, or it will be considered a cost center. Companies often realize they need to implement a PMO when the number of ongoing projects is huge, and managers need to control they finish on time, within budget, meeting business objectives, and delivering value, but they don’t have the physical time to govern projects effectively.
Projects are becoming increasingly complex. The PMO doesn’t have the resources to effectively manage all projects, which can be more than 500 in execution.
The PMO should govern projects; it shouldn’t manage them directly. It should delegate the management to project professionals responsible for ensuring the success of each project, capable of being accountable, anticipating problems, and proposing and implementing corrective actions before it’s too late.
A project professional is not just someone doing reporting, task assignation and task tracking. They should devote time to professionally managing the project, which includes, among other activities:
To address the technical challenge of governing 50-500 complex concurrent projects, with many stakeholders, many organizations adopt antipatterns. These are counterproductive strategies that, once implemented, fail to achieve the goal of improving organizational project management maturity. Implementation failures convince executives that PMOs are cost centers that don’t add value, discourage people engagement, and close doors to project professionals.
«Antipatterns emerge when the PMO is not designed by a Project Manager.»
Many organizations end up suffering the negative consequences of a PMO created based on one or several PMO implementation antipatterns.
«eXtreme PMO (XPMO) avoids bureaucracy through roles and value-driven practices.»Individuals interact in the management of the projects they are involved in, using collaborative roles: